Call for 2021 project proposals now open!

Deadline: 12 January 2021

News / 11.9.20

The procedure for sending in your project ideas and proposals is now open. Please submit them by the 12th of January, 2021 or 13th of December, 2020 if submitted in a language other than English.

The projects received will be discussed and approved by the Coppieters Bureau at their next meeting in January, 2021.

Should you be interested in working with us on a project, please complete this Project submission form and send it to us at

Notification: All project applicants will be notified by 29th of January 2021 about the decision of the Coppieters Bureau.

NB: Given the current pandemic, the Coppieters Bureau will assess proposals also based on feasibility, especially regarding travels of speakers and/or participants and their necessity to ensure the completion of the project.


When submitting a proposal, please note that it has to comply with the following criteria:

  • Projects should have a political impact (policy implications and/or analysis) rather than a cultural outlook;
  • Proposals should take the current pandemic and associated restrictions in place into account, putting forward a project that can realistically be put in place given the current circumstances;
  • Projects should have European scope;
  • Projects should have a good quality outcome;
  • Projects should be easy to communicate;
  • Projects should have some co-financing by a local counterpart, member or partner;
  • Projects should not go against EFA objectives, such as respect for democratic values, cultural diversity, collective rights and peace;
  • Gender equality in the composition of panels in conferences and publications is a requirement;
  • Priority will be given to those projects already approved in previous years;
  • Projects submitted by the same researchers will not be granted again in two consecutive years;
  • Project budgets should not include provisions to fund human resources or coordination.

Our work program falls into 4 main pillars of action: (1) political and socio-economic studies, (2) historical and philosophical works, (3) direct interactions with EU institutions and (4) capacity-building.

Your projects should fall into one of these 4 categories, but it can also include: a series of interviews, media work, or archiving services. Other types of services or websites are atypical, but also eligible for funding.


Coppieters Foundation is a non-profit European political foundation. Our budget is partially funded by the European Parliament. Therefore, implementation of projects must follow strict rules to ensure correct implementation of (1) the European Union financial regulations and rules of application, (2) the grant agreement signed with the European Parliament, and (3) Coppieters’ own internal control rules and procedures.

IMPORTANT: Coppieters Foundation and its project partners share project costs. All projects are co-financed by project partners in the form of direct project contributions.

Coppieters is a recognised political foundation at European level, hence financial contributions are regulated by articles 2.7 and 2.8 of the regulation 1141/2014 of the European Parliament and of the Council on the statute and funding of European political parties and European political foundations.

The desirable project contribution is set at 15% for our members, 30% for our associated members and 50% for non-members. Please bear in mind that members and associated members pay annual fees to the Coppieters Foundation.


  1. Can we apply in a different language than English?

Yes. Please respect the deadline set for applications in languages other than English in order for us to have enough time to translate the documents.

  1. Can we organise a cultural event, like an art exhibition or music festival?

Although we coordinate research on cultural diversity, our work program includes projects that carry out or engage with political analysis. We are looking for projects with a political focus and European scope. Art exhibitions and music festivals do not fall under our pillars of action.

  1. Can we apply for more than one project?


  1. If we submitted a project last year, can we apply for another project this year?


  1. What does a typical budget break-down look like for a conference, study or other types of projects?

Below you can see estimates of costs and approximate budget breakdowns for each activity based on our past experience. Please use these as a guide when designing your project. Do get in touch with service suppliers in your geographical area as prices can vary.

(1) CONFERENCES have an approximate cost of 5,000 to 15,000 EUR

1,000 to 5,000 EUR – Travel costs and accommodation
2,000 to 4,000 EUR – Interpretation (English <> second language)
2,000 to 4,000 EUR – Interpretation facilities (booths, headphones, micro)
1,000 to 3,000 EUR – Media insertions + printing materials

500 to 1,000 EUR – Coffee breaks and meals

(2) STUDIES have an approximate cost of 10,000 to 15,000 EUR

1,000 to 4,000 EUR – Drafting of the text and research

1,500 to 2,500 EUR – Graphic design
3,000 to 7,000 EUR – Translation, copy-editing and proofreading
4,000 to 7,000 EUR – Printing and distribution

(3) PODCASTS have an approximate cost of 4,000 EUR

1,000 to 2,000 EUR – Travel costs and accommodation
1,000 to 2,000 EUR – Audio editing

(4) VIDEOS have an approximate cost of 10,000 EUR

1,000 to 3,000 EUR – Storyboard
3,000 to 8,000 EUR – Video editing

(5) WEBINARS have an approximate cost of 2,000 EUR

1,000 to 2,000 EUR – Video design and promotion materials

  1. How do project contributions work in practice?

Project partners will sign a project cooperation agreement, which will stipulate the rights and responsibilities of all project partners, as well as the amount of the project contribution in favour of the Coppieters Foundation. Please check the detailed guidelines and FAQ page at the end of the Project Application Form.

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The Coppieters Foundation is financially supported by the European Parliament. The European Parliament is not liable for the content of the conferences, events or the opinions of the authors of our publications.

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Thank you for following our activities over the past few years. We hope our updates have been useful to you. We would like to keep informing you about upcoming events, new publications, summer schools and job vacancies. Subscribe to our newsletter to hear from us in your inbox.